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Procurement Methods
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UNDP procures goods and services through competitive
solicitations. Tenders and procurement are held in accordance
with the respective UNDP rules and regulations with ultimate
respect for the principles of fairness, integrity, transparency
and effective competition. The following methods are used
for the procurement of goods and services: |
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Request for Quotation (RFQ): |
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The most flexible and least formal method that is applied for
procuring goods, services and/or works. RFQ’s call for a written
quotation. RFQ applies to contracts exceeding the range U$2,500
but less than U$100,000. |
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Invitation to Bid (ITB): |
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An ITB is normally used whenever the entity is not required to
propose technical approaches to a project activity, or to offer
management or supervision of an activity. ITB’s are used when
the entity is to provide its cost requirements to meet precise
specifications sought from UNDP. This is normally the case when
UNDP buys goods. It may also apply to work contracts and
services that can be expressed quantitatively and qualitatively.
ITB applies to contracts exceeding $100,000. |
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Request for Proposal (RFP): |
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RFP is used when the inputs and/or outputs cannot be
quantitatively and qualitatively expressed at the time the
invitation is made, as for example consulting or similar
services are sought. A RFP may also be used for purchase of
complex goods when you are not sure of the functional
specifications and wish to seek proposals. RFP applies to
contracts exceeding U$100,000.00. |
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In some cases, exceptions to competition are being made and
direct contracting is used. This usually happens when a
Long-Term Agreement (LTA) is in place, either globally (IAPSO or
HQ) or locally (at country office level). |
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For values less than US$2,500, country offices may engage in
local Shopping. |
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Evaluation of offers
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Depending on the procurement method, different factors take on
the key role in the evaluation process. |
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When evaluating RFQs and ITBs, the price is the most important
element. In contrast to this, and RFP requires a technical
evaluation. The technical component primarily determines whether
the proposal will be accepted or declined. Additionally, UNDP
evaluates its products and services based on the following
criteria: |
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Goods: |
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Meet technical specifications
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Delivery
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Environmentally sound
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Quality Assurance
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Accuracy of documentation
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Speed of response
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Customer service
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Services: |
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Provides Technical Solutions
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Competency
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Conditions of Contract
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In order to be a future supplier for the United Nations
Development Programme, you have to accept our General Terms and
Conditions. Depending on your deliverables, the following
applies: |
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General Terms and Conditions for Goods
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General Conditions of Contract for Professional Services
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UNDP
General Conditions for Purchase Orders
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General Conditions of Contract for Civil Works
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Supplier Code of Conduct
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