United Nations Development Programme

  Trinidad and Tobago


Procurement and Human Resources

UNDP procures goods and services through competitive solicitations. Tenders and procurement are held in accordance with the respective UNDP rules and regulations with ultimate respect for the principles of fairness, integrity, transparency and effective competition. For information on current tender notices and an explanation of procurement methods, please see below.  

Current Tender Notices

Tender Notice

Documents

Closing Date

Parliament Advisor Procurement Notice Tuesday 22 April 2014
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  Deadline for Clarifications:
Monday 14 April 2014
 
     

 

   
     
     
     

  

Procurement Methods

 

The following methods are used for the procurement of goods and services exceeding US $2,500.00.

Request for Quotation (RFQ)

The most flexible and least formal method that is applied for procuring goods, services and/or works. RFQs call for a written quotation. RFQ applies to contracts exceeding the range US $2,500 but less than U$100,000.

Invitation to Bid (ITB)

An ITB is normally used whenever the entity is not required to propose technical approaches to a project activity, or to offer management or supervision of an activity. ITBs are used when the entity is to provide its cost requirements to meet precise specifications sought from UNDP. This is normally the case when UNDP buys goods. It may also apply to work contracts and services that can be expressed quantitatively and qualitatively. ITB applies to contracts exceeding $100,000.

Request for Proposal (RFP)

RFP is used when the inputs and/or outputs cannot be quantitatively and qualitatively expressed at the time the invitation is made, as for example consulting or similar services are sought. A RFP may also be used for purchase of complex goods when you are not sure of the functional specifications and wish to seek proposals. RFP applies to contracts exceeding U$100,000.00.

In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (IAPSO or HQ) or locally (at country office level).

For values less than US$2,500, country offices may engage in local Shopping.

 

Evaluation of offers

 

Depending on the procurement method, different factors take on the key role in the evaluation process. When evaluating RFQs and ITBs, the price is the most important element. In contrast to this, and RFP requires a technical evaluation. The technical component primarily determines whether the proposal will be accepted or declined. Additionally, UNDP evaluates its products and services based on the following criteria:

 

Goods:

UNDP Procured goods.
Photo and procurement graphic: Stacey Syne

- Meet technical specifications

- Delivery

- Environmentally sound

- Quality Assurance

- Accuracy of documentation

- Speed of response

- Customer service

 

Services:

- Provides Technical Solutions

- Competency

Conditions of Contract

In order to be a future supplier for the United Nations Development Programme, you have to accept our General Terms and Conditions. Depending on your deliverables, the following applies:

  • General Terms and Conditions for Goods
  • General Conditions of Contract for Professional Services
  • General Conditions for Purchase Orders
  • General Conditions of Contract for Civil Works
  • Supplier Code of Conduct

For additional details on UNDP procurement processes, please visit http://www.undp.org/procurement .

 

Human Resources

At UNDP, we take pride in ensuring that our staff are of the highest caliber and observe the highest standards of professional ethics. Accordingly, recruitment and hiring constitutes the single most important human resource management activity. As each recruitment process represents a major investment of organizational resources and is a direct reflection on the organization's image and reputation, due care is taken in ensuring that the principles of competition, fairness, objectivity, transparency and accountability are met.

Vacancies are advertised on our website and in the local print media. All vacancies are open to male and female candidates; however only shortlisted candidates are contacted. If you are interested in a career in development, please refer to the job opportunities at (UNDP Trinidad (this would be a link for our webpage) and UNDP Global as we are always interested in dedicated people who are committed to serving the cause of development.

There are 21 staff members in the Trinidad and Tobago UNDP country office, 2 of which are international and 19 are national. Eighteen (18) staff members hold Fixed Term Appointments (FTA's) and 3 hold Service Contracts (SC's). Further information on our team can be viewed in the below table.

Post

Contract type

Nationality

Resident Representative

FTA

Brazil

Deputy Resident Representative

FTA

Netherlands

National Coordinator

FTA

Trinidad and Tobago

Programme Officer (Energy, Environment & Disaster Management)

FTA

Trinidad and Tobago

Programme Officer (Poverty & Social Policy)

FTA

Trinidad and Tobago

Resource Analyst

FTA

Trinidad and Tobago

Programme Associate

FTA

Trinidad and Tobago

Human Resources Associate

FTA

Trinidad and Tobago

Procurement Associate

FTA

Trinidad and Tobago

Information Management Associate

FTA

Trinidad and Tobago

Executive Associate

FTA

Trinidad and Tobago

Local Security Associate

FTA

Trinidad and Tobago

Finance Associate

FTA

Trinidad and Tobago

Programme Associate

FTA

Trinidad and Tobago

UNV Field Unit Assistant

FTA

Trinidad and Tobago

Finance Assistant

FTA

Trinidad and Tobago

Driver to the Head of Office

FTA

Trinidad and Tobago

Communications Assistant

SC

Trinidad and Tobago

National Human Development Report Coordinator

SC

Trinidad and Tobago

Office Assistant/Driver

SC

Trinidad and Tobago

Key:

FTA = Fixed Term Appointment

SC = Service Contract

 

CONTRACTS OVER US$30,000.00

Date

Tender

Project

Vendor

Status

April 2007

Project Manager - Creation of a National  Socio-Economic Database

00050978 - Institutional Creation of a National Socio-Economic  Database

Kenneth Coker

Complete

  

CONTRACTS OVER US$100,000.00

Date

Tender

Project

Vendor

Status

January 2007

Consultancy - Assisting the Government of the Republic of Trinidad and Tobago in the Development and Implementation of a Functional and Legal Framework for Modernizing it Local Government Structure and System

00053674 - Institutional Strengthening and Support to the Ministry of Local Government

Trevor Hamilton and Associates

Complete